Family Educational Rights and Privacy Act
Notice of student rights
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
- The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-8520
Questions or concerns regarding FERPA should be directed to the Registrar’s Office.
The following information may be made available to the public unless the student restricts its release by written notice. Information restriction request forms are available in the Registrar’s Office.
A. University directory (either online or in print) – the following information may be published by the University: name, mailing address, telephone numbers, and USI email address—unless a USI Directory Restriction Request form is filed with the Registrar’s Office during the first three weeks of each fall semester.
B. General requests for student information – when appropriate, the following information also may be made public by the University through printed programs, news releases of awards, etc.: majors and minors, degrees, awards received, dates of attendance, most recent educational institution attended, billing address, participation in officially recognized activities or sports, weight and height of members of athletic teams, USI student ID number, classification, and enrollment status. An Information Release Restriction Request form can be submitted 1) to be effective for only the single term specified, or 2) to remain in place until revoked in writing.
Visit www.usi.edu/registrar/academic-records/privacy for a quick guide to what is/is not considered directory information.
The submission of your Social Security number is voluntary. The University will not use the number, if supplied, for purposes other than internal record-keeping and institutional statistics, without your written permission.