Schedule Changes: Add/Drop or Withdrawal From the Semester/Term

If you wish to alter your original schedule, whether by personal incentive or by school directive, you must do so officially by the procedure outlined below. If you do not assume this responsibility, you may jeopardize your record with the possibility of incurring an ‘F’ in a course not properly dropped and/or not receiving credit in a course improperly added. Merely not attending a course does not automatically remove the course from your record. Students are responsible for their enrollment!  Effective fall 2006, enrolled students must take action to drop/withdraw themselves from any classes. The University no longer cancels students’ classes for failure to settle their account.

Transactions must be completed by 4:30 p.m. (Central Time) on the final day of any registration, add/drop, withdrawal, or refund period.

NOTE: You may be administratively withdrawn from course(s) by the University for reasons including but not limited to the following: 1) lack of prerequisite, 2) excessive absences, 3) canceled class, 4) failure to meet immunization requirements, 5) disciplinary action, 6) academic dismissal.

Refunds

If you drop or withdraw from one or more full-term course through the first week of a fall or spring term, you will receive a 100 percent credit; during the second week, a 75 percent credit; during the third week of the term, a 50 percent credit; and during the fourth week, a 25 percent credit.* No refund will be made thereafter. Refund checks, if applicable, will be issued by the Bursar’s Office subsequent to the refund period (see the semester calendar for specific dates). Students may opt-in to receiving financial aid and tuition refunds through eRefunds (direct deposit). To enroll in eRefunds, log into your myUSI (my.usi.edu) and click on the TouchNet icon. You may contact the Bursar’s Office with questions by emailing bursar@usi.edu or calling 812-464-1842 or 800-467-1965 (option #4). *See note below regarding the refund schedule for courses that meet other than the full term.

Procedure

After priority registration and through the first week of a fall or spring semester (through January 13*), students add or drop courses or withdraw online via myUSI using the Add or Drop Classes function. Computer stations are also available in the Registrar’s Office for students who need assistance with the online schedule change process.

Beginning the second week of the semester through 4:30 p.m. on the last business day before final exams (January 16-April 28*), students may add and/or drop courses or withdraw from the semester at the Registrar’s Office by submitting either an Add/Drop or Withdrawal form.

• An Add/Drop is when a student adds and/or drops courses that will leave them still enrolled in the semester/term, and requires completion of an Add/Drop form. NOTE: Only in exceptional circumstances will students be allowed to add a course after the first week of the semester.
• A Withdrawal is when a student is dropping ALL courses for the semester/term, and requires completion of a Withdrawal form. If the student is enrolled in any special length courses that have already ended at the time they wish to withdraw, the student must complete an Add/Drop.

Signatures

Beginning the second week of a fall or spring semester*, the student’s signature is required for all add/drops or withdrawals. Additional required signatures are listed below. The student is responsible for obtaining all required signature(s) before submitting the proper form for processing. Until all steps in the procedure have been completed, the student will remain enrolled in their current schedule.

• Online Learning students (those enrolled in a USI course with a section number beginning with an ‘N’ or ‘A’) who are unable to visit campus to obtain the required signature(s) in person may obtain approval via email. The instructor/advisor/dean must send the email from their USI account and must include the student’s full name, student ID#, and relevant course IDs and CRNs they are approving the student to add and/or drop. The approval email(s) should be submitted along with the Add/Drop or Withdrawal form (or emailed to registrar@usi.edu). An Add/Drop or Withdrawal form with the student’s legal signature is still required.

Grading

Classes dropped prior to the end of the 100 percent refund period will not be retained on the student’s academic transcript and no grade is recorded. Classes dropped via the Add/Drop or Withdrawal procedure beginning the second week of the semester through the ninth week of the semester (January 16-March 17*) will be dropped “without evaluation.” The dropped course(s) will be retained on the student’s academic transcript and the student will receive a grade of W for the dropped courses. Classes dropped via the Add/Drop or Withdrawal procedure during the 10th week of the semester through the last day of classes before final exam week (March 20-April 28*) will be dropped “with evaluation.” The dropped course(s) will be retained on the student’s academic transcript and the student will receive a grade of W if passing at the time the course is dropped. However, if failing at the time the course is dropped, the student may receive a grade of F. *See note below regarding the drop/refund schedule for courses that meet other than the standard length.

Financial Aid

If a student receives financial aid but is unsure of the impact an Add/Drop or Withdrawal will have on that financial aid, it is recommended that the student contact the Student Financial Assistance Office prior to the Add/Drop or Withdrawal. Students with a Direct Student Loan must complete an exit counseling session when withdrawing from the semester. Failure to complete the exit counseling session will prevent the release of the student’s academic transcript.

Additional Steps (withdrawal from the semester)

If you live in University housing, contact the Residence Life office (O’Daniel North) to properly check out. If you have a meal plan, contact Food Services (UC lower level) to cancel your plan (If possible). If you owe money to the University, settle your account at the Cashier’s window (OC lower level); an unpaid balance will prevent the release of your academic transcript.

* Courses meeting other than the standard length have different drop/refund/grading dates. Check www.usi.edu/registrar/schedule-changes/refund-schedules or contact the Registrar’s Office for these dates; 812-464-1762 or 800-467-1965 (option #3). Online add/drops or withdrawals for special length courses can only be processed through the end of the course’s 100 percent refund period (but no later than the first week of the term, whichever comes first). Thereafter, students must submit an Add/Drop or Withdrawal form to the Registrar’s Office for processing.