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A schedule revision is an add and/or drop that leaves you still enrolled in coursework for the term. A withdrawal is when you drop all courses for the semester/term. If you wish to alter your original schedule, whether by personal incentive or by school directive, you must do so officially by the procedure outlined below. If you do not assume this responsibility, you may jeopardize your record with the possibility of incurring an ‘F’ in a course not properly dropped and/or not receiving credit in a course improperly added. Merely not attending a course does not automatically remove the course from your record. Transactions must be completed by 4:30 p.m. on the final day of any registration, schedule revision, withdrawal, or refund period.
NOTE: You may be administratively withdrawn from course(s) by the University for reasons including but not limited to the following: 1) lack of prerequisite, 2) excessive absences, 3) canceled class, 4) disciplinary action, 5) academic dismissal.
Refund Rates
If you drop or withdraw from one or more full-term course through the first week of a fall/spring term, you will receive a 100 percent credit; during the second week, a 75 percent credit; during the third week of the term, a 50 percent credit; and during the fourth week, a 25 percent credit.* No refund will be made thereafter. Refund checks, if applicable, will be issued by the Bursar’s Office subsequent to the refund period (see the semester calendar for specific dates). Direct deposit of refunds is also available. Enroll through the Student Account section of myUSI or contact the Bursar’s Office with questions; 812/464-1842 or 800/467-1965 (option #4). *See note below regarding courses that meet other than the full term.
Schedule Revisions, Beginning the First Day of the Term
During the first week of the term (August 25–29, 100 percent credit*):
- Online processing: All students are eligible to add or drop courses online via myUSI (my.usi.edu), using the Add or Drop Classes function. *See note below regarding courses that meet other than the full term.
- Walk-through processing: During the first week of the term, students add or drop courses online via myUSI.
Beginning the second week of the term, through the last business day before final exams (September 2–December 10, 75 percent credit or less*):
- Online processing: Online schedule changes are not available beyond the first week of the term.
- Walk-through processing: You may add or drop courses in person at the Office of the Registrar by submitting an Add/Drop form. The form requires the signature of the instructor of each course being dropped or added, your academic advisor’s signature, and your signature. If the instructor/advisor is not available, contact the department of the course for assistance. NOTE: Only in exceptional circumstances will you be allowed to add a course after the first week of the term.
GRADING: If you complete an Add/Drop procedure beginning the second week of the term through the ninth week of the term (September 2–October 24*), you will receive a ‘W’ for all courses dropped. If you complete an Add/Drop procedure during the 10th week of classes through 4:30 p.m. on the last business day before final exams (October 27–December 10*), you will receive the grade ‘W’ if you are passing at the time you drop the course. However, if you are failing at the time you drop the course, you may receive a grade of ‘F’. *See note below regarding courses that meet other than the full term.
Withdrawals, Beginning the First Day of the Term
and through the last business day before final exams, 100 percent credit or less*: Online withdrawals are available via myUSI (my.usi.edu) only through the first week of the term. *See note below regarding courses that meet other than the full term. The Withdrawal From All Classes form can be obtained at the Office of the Registrar or online at www.usi.edu/registrar. A withdrawal requires your signature plus a signature from the office of the academic dean of your major. Until all steps in the procedure have been completed with the Office of the Registrar, you are still enrolled in the courses. Courses that have already ended cannot be dropped. Therefore, if you are enrolled in any special length courses that have ended at the time you wish to withdraw, you must complete a schedule revision form (with applicable signatures) instead of a withdrawal form.
GRADING: If you complete a Withdrawal from the Semester/Term procedure beginning the second week of the term through the ninth week of the term (September 2–October 24*), you will receive a ‘W’ for all courses dropped. If you complete a Withdrawal from the Semester/Term procedure during the 10th week of classes through the last business day before final exams (October 27–December 10*), you will receive the grade ‘W’ if passing at the time you drop the course. However, if you are failing at the time you drop the course(s), you may receive a grade of ‘F’. *See note below regarding courses that meet other than the full term.
FINANCIAL AID: If you receive financial aid, it is recommended that you contact the Student Financial Assistance Office prior to the withdrawal. A percentage, if not all, of your financial assistance may be returned to the source of the fund, which may cause a balance due to the University. Visit www.usi.edu/finaid/policies.asp for complete details. If you have a Direct Loan, you must complete an exit counseling session by visiting www.usi.edu/finaid. Failure to complete the exit counseling session will prevent the release of your academic transcript.
ADDITIONAL STEPS: If you live in University housing, contact Residence Life (O’Daniel North) to properly check out. If you have a meal plan, contact Food Services (UC West lower level) to cancel your plan. If you owe any money to the University, settle your account at the Cashier’s window (OC lower level); an unpaid balance will prevent the release of your academic transcript.
* Courses meeting less than a complete term have different drop/refund/grading dates. Check www.usi.edu/registrar or contact the Office of the Registrar for these dates; 812/464-1762 or 800/467-1965 (option #3). Online schedule revisions or withdrawals for special length courses can only be processed through the course’s 100 percent refund period (but no later than the first week of the term, whichever comes first). Thereafter, students must submit the appropriate form to the Office of the Registrar for processing. |
