Undergraduate Admission Requirements and Procedures
To qualify for regular admission to the University of Southern Indiana, new freshmen are expected to graduate in the upper 50 percent of their class and fulfill Indiana Core 40 requirements. Students not meeting these requirements may be considered for acceptance based on their high school GPA and curriculum, standardized test scores, and other evidence of the applicant’s potential for academic success. Students receiving a GED will be evaluated for admission based on their examination scores and academic record.
Freshman admission classifications include:
- Admission with distinction. Students must graduate in the top 10 percent of their class or achieve a minimum SAT score of 1200 or ACT of 26 and graduate in the top 20 percent of their class. Indiana students also must complete Core 40 requirements.
- Admission in good standing. Students must rank in the upper 50 percent of their high school class. Indiana students also must complete Core 40 requirements.
- Admission conditionally. The University may offer conditional admission to a limited number of students who must agree to follow a prescribed course of study and advisements. Basic requirements are as follows:
- Academic advising in University Division
- Enrollment in no more than four three-credit or four-credit classes
- Successful completion of UNIV 101 (Freshman Seminar, one credit hour) during student’s first or second semester. The advisor and student may substitute GENS 105 (College Study Strategies), if appropriate.
Students remain on conditional status until they complete at least 24 hours at USI (quality hours, GENS/UNIV hours, or a combination) with a 2.0 GPA and all P (passing) grades in GENS/UNIV courses. At this point, students can declare a major. A conditionally admitted student may be allowed to declare a major before meeting all the above conditions, providing first semester grades demonstrate good academic progress in full-credit classes.
In order to assure full benefit of the academic advising, a conditionally admitted student must meet with his/her University Division academic advisor before being allowed to register for classes. Also, an academic advisor must approve all changes to a conditionally admitted student’s schedule of classes. These advising guidelines seek to provide maximum support and guidance to conditionally admitted students during their critical first year.
Admission to the University does not guarantee acceptance into a specified area of study, department, or college. Further information about the requirements of major programs and/or colleges may be obtained from the Office of Admission.
The University of Southern Indiana welcomes applications for University admission from homeschooled students. Homeschooled students have been part of the academic community for many years and the University recognizes the important contributions that these students make both in the classroom and as a part of student life on the campus. The University makes a deliberate effort to accommodate the special circumstances and needs of homeschoolers in the admission process.
Applicants for admission who have not fulfilled the Indiana Core 40 requirements are considered individually, based upon the same criteria used in the evaluation of students from public or private high schools. Grade point average, curriculum, standardized test scores (SAT, ACT), and other evidence of the applicant’s potential for academic success are considered in the admission decision.
Qualified homeschooled students are eligible for consideration of departmental scholarships. Homeschooled students applying for academic scholarships are evaluated on the same basis as all other students. Grade point average and standardized test scores (SAT, ACT) serve as the primary criteria.
Standardized Test Scores
All students applying for admission to the University of Southern Indiana are required to take either the Scholastic Aptitude Test (SAT) or the American College Test (ACT). These tests should be taken prior to application to the University.
The University understands that the academic transcripts of homeschooled students may differ from those of public and private high school students. Homeschooled transcripts are required for admission to the University and they should include:
- An assessment of academic performance (letter grades, percentages), including an explanation of any applicable grading scale or class ranking
- A list of all high school equivalent courses taken, and the timeframe in which the courses were completed (year and semester)
If you have completed course work concurrently at a college or university, include official transcript(s) from the institution(s) with your application for admission.
Admission of homeschooled students to the University of Southern Indiana does not guarantee acceptance into a specific program of study, department, or college. Further information concerning the academic requirements of major programs and/or colleges may be obtained from the Office of Admission.
Out-of-State High School Graduates
Out-of-state students are encouraged to apply and will be considered for admission based on the same criteria as an Indiana student except for the Indiana Core 40 requirement.
A beginning freshman entering the University is required to take either the American College Test (ACT) or Scholastic Aptitude Test (SAT). Beginning freshmen should take one of these examinations in the latter part of the junior year or early in the senior year in high school. Each applicant should consult his or her high school principal or guidance counselor for detailed information on test dates, test centers, registration forms, registration periods, and deadlines. This information also may be obtained by writing to either: ACT Program, Box 414, Iowa City, Iowa 52240 or SAT Program, Box 592, Princeton, New Jersey 08540. If a student already has taken one of the required tests and the University of Southern Indiana was not designated to receive the results, he or she should do one of the following: (1) write to the National Testing Center and request the scores be sent to the University, or (2) request that the high school send the test scores to the USI Office of Admission. A student who did not take the SAT/ACT while in high school should contact the Office of Admission for test registration information. Students transferring from another university are not required to take either test.
NOTE: A beginning freshman who has been out of high school for three or more years is not required to take either the ACT or SAT.
In evaluating applications for transfer admission, factors which will be considered are: (1) academic performance at each college attended; (2) academic performance from high school; and (3) personal qualifications and citizenship. The applicant also may be asked to: (1) have an interview with a member of the Admission staff; and (2) provide scores obtained on either the ACT or SAT exam.
A student desiring to transfer from another accredited college will need to submit an application for admission, high school transcript, and one official transcript from each college attended. A transfer student should have a minimum cumulative average of C and be in good standing at the institution from which he or she is transferring. An applicant with less than C cumulative average will be reviewed on an individual basis. Under no circumstances will the applicant’s previous college work be disregarded.
Transfer Credit Policy
Course credits earned from regionally accredited colleges and universities will be accepted as transfer credit subject to the following guidelines:
- Only courses with grades of C or better will transfer (minus grades from other colleges and universities will be upgraded to the standard letter grade (ex. B- to B). Grade point averages do not transfer.
- Orientation courses will not be accepted as transfer credit, nor will coursework from academic departments which have no counterpart in the USI curriculum.
- Noncredit courses earned at previous colleges or universities will not transfer.
- Even though credit hours are transferable, the transferred hours may not necessarily apply toward a particular degree program. The applicability of credits toward a particular degree, as well as the University Core Curriculum, can be determined in counsel with the appropriate departmental advisor.
- A maximum of 64 credit hours may be transferred from regionally accredited community and/or junior colleges.
A student’s overall transfer grade point average will not be recorded on the student’s transcript. Consequently, a transfer student will establish a grade point average from the University of Southern Indiana based only on courses taken at this University. A transfer student must, however, meet the requirements for continued enrollment which correspond to the sum of the total transfer hours accepted and total hours attempted at this University. Also, all hours attempted at previous universities will be summed with courses taken at this University in computing graduation honors.
Credit for Associate and Occupational Degree Programs
There are several programs at USI for which articulation agreements, allowing transfer of specific courses or blocks of credit, have been developed with other institutions in the area. The Bachelor of General Studies program offers graduates with Associate in Applied Science degree programs (such as those offered at Ivy Tech) the opportunity to receive recognition of their studies in the form of a block of credit hours. Students in regionally-accredited associate or occupational degree programs who are interested in obtaining a baccalaureate degree at USI are encouraged to obtain specific information about credit-transfer options as early in their college careers as possible. Other procedures for the recognition of educational experience include credit by examination, departmental examination, advanced placement, and CLEP. Additional details about all of these methods for obtaining credit for prior educational experience are available from the Office of the Registrar.
A student applying under this category must be 18 years of age or older and must have graduated from a Department of Education-commissioned high school. The pursuit of a degree may not be an immediate objective for the special student. The applicant should complete the regular application for admission. Normally, the special student is not required to submit any test scores or transcripts. However, if the student later decides to pursue a degree, all pertinent academic documents must then be submitted to the Office of the Registrar for consideration as a degree-seeking student.
Notice of Admission
An application will be acted on promptly upon receipt of all requested materials. Applicants will be notified immediately of their admission status.
Step-by-Step Admission Procedure
The student desiring admission should proceed as follows:
- Secure an application for admission. The application and other pertinent information are available in the guidance office of most Indiana high schools or they can be requested from the Office of Admission, University of Southern Indiana, 8600 University Boulevard, Evansville, Indiana 47712. Students also can apply online by accessing the web site at www.usi.edu.
- Complete section one of the application and take it to the guidance counselor or principal of the high school from which the applicant expects to be graduated (or has graduated). The high school transcript will be attached and the completed application will be forwarded by the high school official.
NOTE: A transfer or guest student should send the application directly to the Office of Admission after completing section one. If a high school transcript is required, the student will be notified by the Office of Admission.
- Submit SAT or ACT scores. If the student has not taken the Scholastic Aptitude Test, or the American College Test, the student should attempt to do so prior to admission. It is recommended that the SAT or ACT be taken during the spring term of the junior year in high school; however, test scores will be accepted any time prior to the orientation and registration program. If a freshman applicant has not taken the SAT or ACT prior to his or her first registration, the director of Admission may grant permission for the student to sit for the examination during the first term of enrollment. A transfer or guest student is not required to submit test results. In addition, a beginning freshman who has been out of high school for three or more years is not required to take either test.
- When all steps listed above are completed, the applicant’s admission will be complete and the applicant will be notified of the decision on admission to the University. Prior to the beginning of the semester, detailed information relating to orientation, academic advisement, and registration for classes will be mailed. This information will provide specific dates, times, and places for the orientation, advisement, and registration activities.
GED Test Admission
An individual 18 years of age or over who is not a high school graduate may be admitted on the basis of an achievement test certificate and score report. This certificate may be granted as a result of satisfactory scores on the General Educational Development (GED) test. An individual who desires to secure the test certificate should contact the school superintendent’s office in the individual’s community for information on the GED test.
NOTE: Applicants who have been schooled in settings other than a commissioned high school and who are less than 18 years of age will be reviewed individually by the director of Admission. Scores from the SAT or ACT are required and completion of the GED test or other high school equivalency test is strongly recommended.
A high school junior or senior who is approaching graduation may be admitted to the freshman class upon approval from the high school principal or guidance counselor, the student’s parents, and the director of Admission.
A superior high school student may be admitted for the summer sessions between the junior and senior years of high school. Approval must be obtained from the parents, high school counselor or principal, and the director of Admission.
Required application materials include (1) the regular application for admission; (2) the high school transcript; and (3) the high school agreement form. Applicants who have been schooled in settings other than a commissioned high school and who apply for early admission also must submit scores from either the SAT or ACT nationally standardized testing programs. The final decision on all early admissions will be made by the director of Admission.
Admission to the Nursing and Health Professions Programs
A person seeking admission to dental assisting, dental hygiene, dietetics, nursing, occupational therapy, occupational therapy assistant, respiratory therapy, and radiologic and imaging sciences must first be admitted to the University and then to the program. An application must be submitted to the Office of Admission prior to submitting a departmental application to the particular health professions program. For additional information on the health professions programs go to the web site: health.usi.edu or contact the College of Nursing and Health Professions, University of Southern Indiana, 8600 University Boulevard, Evansville, Indiana 47712.
Admission of International Students
International applications are accepted on a rolling basis throughout the year. An international student who will enter the U.S. on a nonresident student visa (F-1 or J-1) should apply well in advance of the semester in which the student plans to commence studies. In order to receive consideration for admission the student must submit:
- A completed international application for admission with application fee (application materials are accessible at www.usi.edu/admissn/intnl/index.asp);
- Official results from the Test of English as a Foreign Language (TOEFL), APIEL, or IELTS exams. If English is the native language, in lieu of TOEFL send official results of either the Scholastic Aptitude Test (SAT) or American College Test (ACT);
- Complete and attested copies of academic records (in English) from each high school (with graduation date), college, or university attended;
- Statement of Finances with supporting documentation in U.S. dollars;
- If transferring to USI from another U.S. school or university, submit an International Student Status Form.
Advanced credit may be given for International Baccalaureate higher examinations, British GCE Advanced Levels, Advanced Placement examinations, or CLEP tests.
Exchange students participating in an established exchange program between their home institution and USI should contact the international office at their institution to apply to the program.
For additional assistance with the application process and information specific to a country, international students should contact a local U.S. Embassy, U.S. Consulate, or U.S. Information Service for referral to the closest educational adviser. Information on educational advising centers also is available from the U.S. Department of State web site at www.educationusa.info/centers.php.
A full-time program in intensive English is available at USI campus ESLI International (www.usi.edu/univ_div/esli/). Upon successful completion of the ESLI Pre-University Level and submission of all required documents, students will be admitted to a degree program without submitting a TOEFL score.
Study Abroad Opportunities
The University offers study abroad opportunities in 60 countries through the International Student Exchange Program (ISEP), CEA, CIEE, AustraLearn, and cooperative agreements with several other institutions, including the University of Evansville’s Harlaxton College in England. With advance planning, it is possible for students in virtually any major to participate in an international program. Programs offer a variety of experiences, from specialized courses taught entirely in English or short-term programs led by USI faculty to direct enrollment in the international university. Students receive USI credit for the coursework completed during the summer, semester, or academic year.
The University is committed to making study abroad affordable as well as accessible to all students. The costs of some study abroad programs are based on tuition and room and board at USI. Other program fees are based on the costs of the host university or the sponsoring agency such as CIEE. The program fees for all USI-approved study abroad programs are charged through USI, which allows students to apply most forms of scholarships and other financial aid toward those fees. Additional information is available from the Office of International Programs and Services at 812/465-1248.
Servicemembers Opportunity College
The University is a member of Servicemembers Opportunity Colleges (SOC), a consortium of national higher education associations. As such, it cooperates with the Department of Defense, the Military Services, the National Guard Bureau, and the Coast Guard to help meet the higher education needs of Service members.
Programs for Spouses and Retirees
Special reduced-fee programs are available for spouses of full-time students and for retired people. See the Financial Assistance section for details.
An application for admission should be submitted well in advance of the term in which the student plans to enroll. A beginning freshman should complete the admission procedures early in the senior year of high school. The following deadlines have been established for students in order that maximum consideration and assistance can be given to each applicant.
|Summer Session 1
|Summer Session 2
|Summer Session 3
Exception to these deadlines can be made only with special approval of the director of Admission.
Tentative Acceptance for Admission
The Office of Admission may offer tentative acceptance for admission to transfer students who have not completed the full requirements for admission by the beginning of the first term of attendance. Transfer students who enter the University without complete credentials for admission will be required to submit the appropriate credentials as a prerequisite to their continued enrollment. Required credentials must be submitted to the Office of Admission within the semester of initial enrollment. Continued enrollment is conditional upon compliance with the admission requirements which were in effect at the time of the student’s initial enrollment in the University.
Credit by Examination
The University credit by examination program is designed to recognize superior learning experiences and translate that experience into college credit. It helps a student gain recognition for what the student knows and can do irrespective of how, where, and when the knowledge was obtained. Candidates for credit by examination need to contact the department of the specific exam subject.
Advanced Placement Program (AP)
The Advanced Placement program is a testing program of the College Entrance Examination Board (CEEB). It is a special college-level learning experience of the high school student which can take the form of an honors class, a strong regular course, tutorial, or independent study.
Any high school sophomore, junior, or senior who has participated in the Advanced Placement program (AP) during high school, or has developed an equivalent background through the student’s own initiative, may make arrangements to be tested in any or all of the following 17 areas:
Art, History, English, Physics, Biology, Environmental Studies, Psychology, Calculus, French, Spanish, Chemistry, German, Statistics, Chinese, History, US Government, Economics, Japanese
Tests are given once a year during the third week in May. Participating high schools with Advanced Placement programs may administer their own tests. A student attending a non-participating school may take the qualifying exams at any participating school. The minimum score one must attain to receive credit is three, with five being the highest possible score. For assistance in making test arrangements, write to:
College Board Advanced Placement Program
Princeton, New Jersey 08540
College Entrance Examination Board SAT II
A student is not required to take the SAT II, but is encouraged to do so while in the junior or senior year of high school. These tests should be taken especially if the student has gained a high degree of proficiency in certain areas. A high school student should contact the high school counselor for registration materials and further information.
College Level Examination Program (CLEP)
- General Exams measure achievement in four five basic areas of general education: English composition, humanities, mathematics, natural sciences, and social sciences. Credit for successful completion of the general examinations is granted for general education courses. NOTE: A student who has earned 24 credit hours of college credit is not eligible to receive credit for general exams; however, may take subject exams for up to 94 hours of credit. In addition, a student must take the mathematics general exam prior to the official mid-term date of the student’s first college-level mathematics course.
- Subject Examinations of CLEP To supplement the general examinations of CLEP, the subject examinations cover specific academic areas. The subject examinations which are eligible for credit at the present time are:
- American Government
- American History II (1865-Present)
- American History I (Beginning-1877)
- Analysis and Interpretation of Literature
- Biology, General
- Business Law, Introductory
- Calculus with Elementary Functions
- Chemistry, General
- College Algebra
- College Composition Modular
- Financial Accounting
- Macroeconomics, Introductory
- Management, Introductory
- Marketing, Introductory
- Microeconomics, Introductory
- Psychology, General
- Sociology, Introductory
- Western Civilization II (1648-Present)
- Western Civilization I (Ancient-1648)
Registration for the CLEP examinations may be made through the Workforce Certification Center at Ivy Tech at 812/429-9852.
There are several departmental exams through which students can be awarded credit, provided the student demonstrates a level of proficiency satisfactory to the department involved. In order to be eligible for a departmental exam, the student must be in good standing and regularly enrolled at the University as a degree candidate.
A department may adopt either a standardized examination available to the department from outside the University or may develop the appropriate exam for the subject area. Departmental exams may be written, oral, or both. To earn foreign language credit by examination for high school course work, students must obtain a grade of B or better in the USI foreign language course into which they have been placed by an advisor. A fee of $10 is required for processing. For further information about departmental examinations, contact the department involved.
Additional Policies Concerning Credit by Examination
- Anyone may take examinations for credit; however, only a currently or previously enrolled student of USI may apply granted credit toward a degree.
- A student may not establish credit for auditing purposes; similarly, the student may not take a course for credit if the student has established credit by examination for that course.
- A student may not establish credit by examination for any course in which the student is currently enrolled.
- The Credit by Examination program is designed expressly for the student who intends to earn a degree at USI. The decision on whether the exam credit is transferable remains with the institution to which the student may intend to transfer.
- Upon successful completion of any examination, the student will be offered credit for the equivalent course(s). A letter grade will not be assigned; therefore, the credit will not affect the student’s grade point average.
- After credit is granted to a student through any one of the Credit by Examination programs, there is no additional charge to the student. Earned credit (if accepted by the student) is recorded automatically on the student’s transcript.
- A request for an exception to the current policy may be made to the department chair responsible for the discipline covered by the exam. Such a request will be reviewed by a committee consisting of the dean, the director of Admission, and the provost.
- A maximum of 94 credit hours earned by examination may apply toward a student’s baccalaureate degree, and a maximum of 46 credit hours earned by examination may apply toward the student’s associate degree. For detailed information concerning the Credit by Examination program, contact the department appropriate to the exam.
Placement Testing Program
Academic Skills administers math, foreign language, reading, and writing placement tests. Any required placement testing must be completed prior to advising and registration. Photo identification is required to test. Appointments can be scheduled by contacting Academic Skills (812/464-1743) between the hours of 8 a.m. and 4:30 p.m. Central Time, Monday through Friday. Students with disabilities requesting special accommodations must be registered with the Counseling Center (812/464-1867) at least two weeks prior to scheduling an appointment for placement testing.
Mathematics – All students who earn degrees from USI are required to complete the mathematics component of the University Core Curriculum. Our placement testing procedures are designed to facilitate the transition from high school mathematics to college mathematics. These procedures are based on evidence that shows students who enter math courses at the proper level are more likely to succeed and complete their mathematics requirement(s) in the most expedient manner.
New Students – All students who are not exempt from placement testing (see criteria below) are required to take the mathematics placement test prior to enrolling in a math course at USI. The placement test is designed to determine students’ readiness for college-level mathematics courses and to place students into classes where they can be successful. The placement test results will determine the level of entry-level math course students will be allowed to take; therefore, it is extremely important that one’s best effort be given to this exam.
Transfer Students – All students entering USI without transfer credit to satisfy the mathematics component of the University Core Curriculum must take the math placement test prior to enrolling in a math course. This includes students with associate degrees from other institutions.
Nontraditional Students – Because students who enter courses at the proper level are more successful in college than students who take a course that is too easy or one that is too difficult, the Department of Mathematics requires all nontraditional students take the placement test. Placement tests do not affect admission to the University; the results of the placement tests are used only to determine the appropriate entry-level math course. Starting in the right course will help students succeed academically, which ultimately will save time and money.
Exemptions from Placement Testing – Some students may be exempt from taking the math placement test based on the following:
- Math SAT score of at least 640 or Math ACT score of at least 29
- Math SAT score of at least 600 or Math ACT score of at least 26 AND High School GPA of at least 3.0 (on a 4.0 scale).
With the assistance of an advisor, students who are exempt from placement testing may select the math course which best meets the requirements of his or her program of study.
Foreign language—Placement testing is recommended for students who studied French, German, Spanish, Japanese, or Latin in high school. The foreign language placement test allows students who studied a foreign language in high school to enroll in a course ranging from the second to the fifth semester of language study. Achieving a grade of B or better in the course in which they are placed earns credit for all preceding courses. Students requesting Japanese or Latin placement should contact the Department of Modern and Classical Languages (812/461-5203); French, German, and Spanish placement tests are given by Academic Skills (812/464-1743).
English—The Department of English has mandatory placement for all introductory writing courses (GENS 098 , ENG 100 , and ENG 101 ). Placement into an appropriate writing course is determined by a student’s high school rank percentile and Critical Reading and Writing SAT or equivalent ACT scores. Transfer students’ English placement will be based upon their transfer credit evaluation.
To place into ENG 101 , students must meet two of the following three criteria:
High School rank percentile of 51 percent or above
SAT Critical Reading score of 450 or above
SAT Writing score of 450 or above
Students who do not meet two of these three criteria must write a placement exam prior to registering for their composition courses.
In cases where students submit ACT scores instead of SAT scores, the equivalent ACT scores will be used. In cases where students submit both ACT and SAT scores, the scores that place the student in the higher course will be used. In cases where the student’s data is incomplete, the student will be required to write the placement exam.
Reading – Placement into an appropriate reading course is determined by a student’s Verbal SAT/Reading ACT score. Students who do not have a Verbal SAT/Reading ACT score will need to take a Reading Placement exam. Reading placement is mandatory for both developmental reading courses (GENS 099 and GENS 151 ).
All new students (freshmen and transfers) will participate in new student orientation, both the advising and registration program and the welcome week program. Both programs are designed to assist new students in making the transition to the University. The advising and registration program focuses on introducing new students to the academic policies and support services at USI, facilitating the academic advising and registration process for their first semester, and preparing students for the first day on campus. During this program, new students will meet with a faculty member in the student’s intended major to select courses. The fall welcome week program provides further orientation to programs and services offered by the institution; education on developing skills needed to succeed in college; and opportunities to become connected with other students, faculty, and staff at the institution. Additional orientation opportunities exist through the First Year Initiatives Program, which is designed to help freshmen achieve success in college and provide further transition assistance. Newly admitted students will receive a mailing from the Office of Student Development Programs several months prior to their first semester, outlining dates and instructions for participation in new student orientation. Further information may be obtained at www.usi.edu/orientation.
Evening Student Services
To accommodate evening students, the offices of Admission, Student Development Programs, Student Financial Assistance, Registrar, and Career Services and Placement offer evening hours when classes are in session during fall and spring semesters. Contact the individual office for hours of operation. Students who need to see specific faculty or staff members during evening hours should make appointments to do so.
Undergraduate Financial Assistance
Application for Financial Assistance
To be considered for all types of assistance, students must file the Free Application for Federal Student Aid (FAFSA) by March 10 preceding the academic year for which aid is being requested. The Free Application for Federal Student Aid (FAFSA) is available to complete online at www.fafsa.gov. All required documentation such as the USI Financial Aid Data Form and any additional financial documents requested by the University must be submitted to the Student Financial Assistance Office by May 1 for timely processing. Signed photocopies of prior year federal tax returns will be required only from applicants who are selected for verification. Applications and files completed after prescribed deadlines (while the student is still enrolled in the required number of credit hours) will be considered on a funds-available basis throughout the academic year.
To be eligible for federal student aid, all new freshmen must submit an eighth-semester high school transcript or General Education Development (GED) certificate to the USI Admission Office.
Transfer students must have their academic transcripts from prior colleges evaluated by the USI Registrar’s Office before student loans can be processed. Transfer students with less than 30 credit hours of acceptable transfer credit also must submit an official high school transcript or GED certificate to the USI Admission Office.
Name, Social Security Number, and Date of Birth
Financial aid applicants must use the same name, Social Security number, and date of birth in all official government records. Name changes must be on file with the Social Security Administration before financial aid applications can be processed. Applicants must use their full legal name, correct Social Security number, and date of birth on the FAFSA and the University’s Financial Aid Data Form. Note that other agencies such as Selective Service and Immigration will be checked to see if the student is in compliance with all federal regulations. Proof of draft registration compliance with Selective Service may be required for male students who have reached age 18. The Department of Homeland Security, Citizenship and Immigration Services, must verify the alien registration number of all immigrants who are not naturalized citizens. An incorrect name, Social Security number, date of birth, or alien registration number will cause significant delays in aid processing.
Enrollment Status/Credit Level
For undergraduate financial aid purposes, the following minimums apply in determining eligibility for assistance.
||12 credit hours
||9 credit hours
||6 credit hours
NOTE: Assistance may be reduced or withdrawn for less than full-time enrollment. Only credits that are required for successful completion of the student’s degree program may be counted in the determination of enrollment status. Students who receive aid for courses not required for graduation will be directed to repay all or a portion of such aid. Some financial aid programs require continuous full-time enrollment. Scholarship recipients are responsible for knowing and complying with the rules specific to each scholarship program.
Students must be prepared to pay that portion of their tuition and fees not covered by financial aid. The Bursar’s Office offers an installment payment plan that utilizes multiple payments during an extended time period. An additional processing fee is assessed.
Most types of aid will appear as a credit against tuition and fees on the bill sent prior to the start of classes. Some aid types, such as Work Study, require special procedures and will not appear on the tuition bill. Memo aid that appears on the bill, may be deducted from total tuition and fees. Students should contact their Student Financial Assistance counselor if they have questions about these procedures.
General Eligibility Requirements for Federal Student Aid
To receive Pell Grants, Supplemental Educational Opportunity Grants, Federal Work Study, Stafford Loans, and PLUS Loans, a student must meet the following general requirements and additional program-specific requirements.
Basic eligibility requirements:
- Demonstrate financial need (except for unsubsidized Stafford loans and parent PLUS loans)
- Be a U.S. citizen or eligible noncitizen (for most programs) with a valid Social Security number (SSN)
- Be working toward a degree or certificate in an eligible program
- Have a high school diploma or a General Educational Development (GED) certificate
- Register (if you haven’t already) with the Selective Service, if you are a male between the ages 18 and 25
- Maintain satisfactory academic progress
- Not be in default on a Title IV or HEA student loan or owe a repayment of a Title IV or HEA grant received for attendance at any institution
- Complete and submit all requested forms/documents (such as Verification) to the Office of Student Financial Assistance; check your MyUSI to see what forms/documents have been requested
Federal Financial Aid Programs
Federal Pell Grant. This is the largest federal student aid program for undergraduate students. It provides grants to the neediest students. These grants are gift aid and therefore do not have to be repaid. Pell Grants provide a foundation of financial aid to which other types of assistance may be added.
Students apply for Pell Grants by completing the FAFSA. As a result of applying for the Pell Grant, the student will receive a Student Aid Report (SAR). The SAR must be checked by the student for accuracy and any errors reported to the Student Financial Assistance Office.
Federal Supplemental Educational Opportunity Grant. As with Pell Grants, the SEOG program is limited to undergraduate students. Students who have met requirements for a bachelor’s degree are not eligible for either program.
Supplemental Grants are available to exceptionally needy students who complete the FAFSA and submit all required documentation before the published deadline.
Federal Work Study (FWS). This program provides jobs for undergraduate and graduate students who need financial aid. Students are paid at least minimum wage and work between five and 20 hours per week when school is in session. During periods of non-enrollment, eligible students may work full time, if funds are available. A portion of the earnings from non-enrollment periods is used to meet the student’s academic year expenses and, therefore, may reduce a student’s need for other assistance. Summer work study funding is limited by available federal aid.
Students may apply for the FWS program by completing the FAFSA and indicating Work Study as a type of aid requested. Preferred filing deadlines should be observed to ensure consideration of the student for these limited funds.
Stafford Loan. These are low-interest loans made to students through the William D. Ford Direct Loan Program. Stafford Loans are available to both undergraduate and graduate students. Repayment begins six months after the borrower graduates, withdraws from USI, or drops below half-time status. All students must complete the FAFSA before the Stafford Loan is offered by the University. Students should accept/ decline/reduce the amount of their Stafford loan on MyUSI at least two months prior to the start of the term for which the loan is being requested. First-time Stafford Loan recipients will be required to complete Entrance Counseling and a Master Promissory Note prior to disbursement.
PLUS Loan. PLUS Loans to parents of dependent students are available. Interest is fixed but may vary annually. Repayment begins within 60 days of the second disbursement. For a full year loan, repayment will begin in the spring. The loan can be deferred until six months after the student graduates, leaves school, or drops enrollment below half-time status. The parent borrower may request this deferment option by contacting Direct Loans at 800/ 848-0979. USI PLUS Loan Request Forms are available from the USI Student Financial Assistance Office or online at www.usi.edu/finaid. PLUS Loans are offered through the William D. Ford Direct Loan Program.
State of Indiana Student Aid Eligibility
An eligible student must be:
- an Indiana resident domiciled within the State of Indiana on December 31 prior to the first day of the academic year for which the award is made;
- a high school graduate of an approved secondary institution;
- a qualified Indiana resident who has not been convicted of a felony, illegal use of force or violence during a public demonstration, or a crime involving narcotics or dangerous drugs;
- a full-time student (12 or more credit hours) through the end of the tuition-refund period, earning credits toward the first undergraduate degree.
Note: Most Indiana programs require that the FAFSA be filed early enough to be received by March 10 each year. State Student Assistance Commission of Indiana (SSACI) edit letters must be responded to by May 15.
State of Indiana Financial Aid Programs
Hoosier Scholar Award. These awards are unrestricted grants made to select freshman applicants who are nominated by their high school using guidelines established by the State Student Assistance Commission of Indiana (SSACI). Financial need is not a consideration and the awards are not renewable. Hoosier Scholar Awards may be used at eligible Indiana institutions such as USI in the academic year following high school graduation.
Higher Education Award. Part of the Frank O’Bannon Grant Program, HEAs are awarded on the basis of need and are restricted to payment of academic year tuition. An eligible Indiana institution’s school code, such as USI (001808), must be listed on the FAFSA. The FAFSA is filed online at www.fafsa.gov. The FAFSA must be received by the processor on or before March 10 each year.
Minority Teacher and Special Education Services Scholarship. State-funded and administered by the University, scholarships are awarded to outstanding black or Hispanic students majoring in education or individuals pursuing a special education teaching or occupational or physical therapy certification. Recipients must be Indiana residents who are enrolled or will enroll full-time. Applications are available in the USI Teacher Education Department and in the Student Financial Assistance Office. The application deadline is June 1.
Nursing Scholarship Fund Program. Tuition-only scholarships are available to Indiana residents who are or will be enrolled in the first- or second-year nursing program. Recipients must be enrolled at least half-time (six credit hours) and demonstrate financial need by completing the FAFSA. Applications are available in the College of Nursing and Health Professions and the Student Financial Assistance office. The application deadline is June 1.
Vocational Rehabilitation Education Assistance. Indiana Rehabilitation Services provide educational assistance to eligible Indiana residents through the Vocational Rehabilitation Division. The Student Financial Assistance office will coordinate this assistance with other types of aid that may be available.
Students should contact the Vocational Rehabilitation Division Office in their region if they think they might qualify for rehabilitative services. Vocational Rehabilitation is listed under Family and Social Services in the State Offices section of the phone directory.
Child of Disabled or Deceased Veteran (CDV). State universities and colleges in Indiana waive tuition and certain fees for the natural or adopted children of service-connected disabled or deceased veterans. The veteran must have received an honorable discharge and must be considered to be an Indiana resident by the Indiana Department of Veterans Affairs. Waivers of tuition and instructional fees are available for a total of four years of study (124 credit hours) under the CDV program, including study at other state universities. This benefit is available for both undergraduate and graduate study; however, the tuition waiver only pays at undergraduate rate. Other tuition-specific aid from non-University sources will be applied first.
Applications are available in the Student Financial Assistance Office and must be certified by the Indiana Department of Veterans Affairs in Indianapolis. Student applicants must provide a copy of their birth certificate if the veteran’s surname is different from their own. The FAFSA is required each year.
Child of POW/MIA. State universities and colleges in Indiana waive tuition and certain fees for the child of any person who was a resident of Indiana at the time of entry into the U.S. Armed Forces and was classified as a prisoner of war or missing in action after January 1,1960. Eligible children must have been born before or during the time parent served as a POW or was declared MIA. Contact your Student Financial Assistance counselor for applications and information. The FAFSA is required each year.
Child of Indiana Police Officer or Firefighter Killed in the Line of Duty. State universities and colleges in Indiana waive tuition and certain fees for the children of Indiana police officers or firefighters killed in the line of duty. USI waives the contingent fee for a maximum of 124 credit hours of study through age 23. This benefit may be used for undergraduate or graduate study; however, tuition waiver only pays at undergraduate rate. Full-time enrollment is required. Contact your Student Financial Assistance counselor for more information. The FAFSA is required each year.
University Scholarships, Grants, and Employment
New students are encouraged to apply for admission no later than March 1 prior to their initial fall semester to ensure consideration for all scholarships. Many scholarships also require completion of the FAFSA by March 1 each year. Some scholarships require a separate application. They are noted in the following listing.
Departmental Scholarship. The Departmental Scholarship is intended to promote academic and creative excellence. The following is a summary of the rules for this award. A complete and detailed description of the Departmental Scholarship rules is available from the Student Financial Assistance Office.
- This award offer is valid only during the next regular semester of the year in which the award is made and will not be offered a second time.
- The award amount will be divided between the fall and spring semesters. (For students beginning their University studies in the spring, the award will be one-half the annual amount.)
- The award can be applied only to tuition and will be coordinated with other tuition-specific awards so that the total of all such awards does not exceed tuition. There are no cash refunds from this award.
- The award requires full-time official enrollment and successful completion of at least 27 credit hours each academic year (fall and spring combined).
- Certain minimum cumulative grade point average requirements also apply.
For students receiving annual awards in excess of $1,000:
- after earning 0 to 61 hours, a cumulative GPA of 2.50/4.0;
- after earning 62 to 92 hours, a cumulative GPA of 2.75/4.0;
- c. after earning 93 or more hours, a cumulative GPA of 3.00/4.0.
For all other students receiving Departmental Scholarship awards:
- after earning 0 to 61 hours, a cumulative GPA of 2.00/4.0;
- after earning 62 to 92 hours, a cumulative GPA of 2.25/4.0;
- after earning 93 or more hours, a cumulative GPA of 2.50/4.0.
The Departmental Scholarship is available until recipients earn their first bachelor’s degree or 136 semester hours, whichever comes first. NOTE: Semester hours earned prior to undergraduate enrollment at USI (ex. AP, CAP, CLEP, IB, etc.) are included in the maximum 136 semester hour limit.
Students may change majors/minors without affecting the terms of their award, with the exception of students whose awards are based on talent in theatre or art. Students who decline USI’s offer of a Departmental Scholarship forfeit all future entitlement to this award. Departmental Scholarships awarded on the basis of talent require participation in programs and activities of the Theatre Department for theatre award recipients. In addition, theatre award recipients must major in theatre. Students who receive talent awards for art must major or minor in art. Students who receive a talent-based Creative Writing Departmental Scholarship must participate in certain required courses.
Deans Scholarship. Deans Scholarships are available to students nationwide. The scholarship is renewable for four years and is valued at $2,000 annually. To qualify, initially matriculating freshmen must earn a minimum SAT score of 1100 (without writing component) or 1700 (with writing component) or a composite ACT score of 25 and meet one of the following criteria: be a National Merit Semifinalist or Scholar, meet all the application requirements for the USI Presidential Scholarship, or rank in the top five percent of the high school graduation class. The number of Deans Scholarships each year is subject to the availability of funding.
Award recipients must enroll as full-time students during the fall and each successive regular semester following award notification. Exceptions are made to permit fall graduates to begin University enrollment in the spring. A full-time student is defined as one who enrolls in at least 12 official credit hours each fall and spring. Official enrollment is determined on census day (fifth day of fall and spring). Under exceptional circumstances, a student may petition the Director of Student Financial Assistance for a “leave of absence” for one semester and an extension of calendar year limits or an exception to the minimum enrollment requirement (only for legitimate medical or academic reasons).
The Deans Scholarship is available until recipients earn their first bachelor’s degree or 136 semester hours, whichever comes first. NOTE: Semester hours earned prior to undergraduate enrollment at USI (ex. AP, CAP, CLEP, IB, etc.) are included in the maximum 136 semester hour limit.
The Deans Scholarship offer is valid only during the fall semester (spring semester for fall high school graduates) of the year in which the award is made and will not be offered a second time. The award may be renewed automatically if the student earns a minimum of 27 credit hours each academic year (fall and spring) and maintains the required minimum cumulative grade point average. Any deficit in earned hours may be made up in the summer at the student’s expense.
The required minimum cumulative GPA is 2.5/4.0 up through 61 credit hours earned, 2.75 after earning 62 to 92 hours, and 3.0 thereafter. Students who fail to earn the required minimum cumulative GPA will be placed on probation for one semester. Failure to comply with the cumulative GPA requirement after one probationary semester will result in cancellation of the Deans Scholarship and forfeiture of all future entitlement.
The Office of Student Financial Assistance will evaluate earned hours after the spring semester. A written request for review of Deans Scholarship eligibility must be sent to the director of Student Financial Assistance after summer grades are officially recorded on the student’s transcript.
Baccalaureate/Doctor of Medicine Scholarship. For selected Indiana scholars, the University provides full in-state tuition. Initially matriculating freshmen who are provisionally accepted into the Indiana University Medical School through a competitive interview process receive a maximum of four years of tuition assistance when renewal criteria are met. Qualifications include a minimum 3.5 high school grade point average (4.0 scale) and either a minimum 1800 SAT or 27 ACT test score.
Non-Resident Top Scholar Award. Initially matriculating non-resident freshmen meeting the following requirements will be considered for this award on a competitive basis. Candidates must earn a top 10 percent class rank or a minimum 3.75/4.0 grade point average in the high school graduating class at the end of the seventh semester. For selected scholars, the University provides awards that pay the difference between non-resident and Indiana resident tuition for a maximum of four years when renewal criteria are met.
Presidential Scholarship. Students ranked first or second in their senior class at the end of the fall semester at high schools commissioned by the Indiana State Department of Public Instruction who meet the following requirements are eligible to apply for the USI Presidential Scholarship. Applicants must have earned a combined score of 1800 or more on a single nationally-administered Scholastic Aptitude Test (SAT). (Note: An ACT composite test score of at least 27 earned under the same conditions is acceptable.) The applicant must submit a USI Presidential Scholarship application, the USI application for admission, an official high school transcript, and SAT or ACT scores by January 15 of the student’s senior year. In addition, applicants must submit the FAFSA by March 1. This USI Foundation scholarship covers tuition and housing. It includes an allowance for food and books, and is valued at $12,409 per academic year. Federal, state, private, and other institutional gift aid is applied first in meeting these costs and allowances. Students may receive no more gift aid than the maximum covered by this scholarship. Ten students are selected for these competitive scholarships each year.
Academic Excellence Award. USI offers a number of Academic Excellence Awards (AEA) to attract and retain students who meet all requirements for the Presidential Scholarship but are not selected to receive the highly competitive Presidential Scholarship. The AEA covers 100 percent of the student’s instructional fees (tuition) and is renewable while maintaining academic excellence. To be considered for this award, scholars must complete all steps listed for the Presidential Scholarship application according to published deadlines.
Indiana-Kentucky Reciprocal Tuition Program. Permanent legal residents of Henderson, Daviess, Hancock, and Union counties in Kentucky may pursue an undergraduate or graduate degree at USI and pay Indiana tuition rates. Students who begin their education under this program will be permitted to complete their degree with full program benefits as long they remain continually enrolled in all regular (fall/spring) terms.
Music Performance Scholarship. Music performance scholarships are available for members of USI Chamber Singers. Contact the director of USI Chamber Singers in the College of Liberal Arts at 812/464-1736 or email email@example.com for audition information.
Theatre/Drama Scholarship. Individuals interested in assisting with the production of theatrical events may contact the director of theatre in the Department of Art, Music, and Theatre at 812/465-1614 for information concerning theatre/drama scholarships.
Athletic Scholarship. Women’s sports include basketball, softball, volleyball, soccer, cross country, golf, and tennis. Men’s sports include basketball, baseball, soccer, golf, tennis, and cross country. Student athletes desiring information on athletic grant-in-aid scholarships may contact the director of Athletics at 812/464-1846.
USI Non-Resident Grant. Beginning in the 2007 summer term, newly admitted students from Illinois and Kentucky (except reciprocity counties) meeting certain academic requirements will receive the Non-Resident Grant. The grant entitles students to attend USI and waive a portion of the out-of-state cost. For new freshmen, a minimum high school grade point average of 2.5 on a 4.0 scale is required. For transfer students, a minimum transfer grade point average of 2.0 is required.
USI Regional Academic Scholarship. Newly admitted students from Illinois and Kentucky (except reciprocity counties) meeting certain academic requirements will receive the USI Regional Academic Scholarship. The scholarship entitles students to attend USI and waive a portion of the out-of-state cost. A minimum high school grade point average of 2.75 on a 4.0 scale is required. For transfer students, a minimum transfer grade point average of 2.75 is required. In addition, recipients must have scored at least 1500 of a possible 2400 on the SAT or have a minimum 21 ACT score. Students must live in on-campus housing to receive this award and maintain a minimum of nine semester hours enrollment in fall and spring.
One-Course Plan. Persons eligible for the One-Course Plan include retired individuals and spouses of eligible full-time USI students. Retired persons include anyone over the age of 60.
Individuals in the One-Course Plan who are new to the University may enroll in the first USI course for total instructional fees of $25 plus applicable incidental fees. Incidental fees may include lab fees, refundable breakage deposits, distance education material charges, and parking fees. Course enrollment must be completed during late registration on a space available basis.
Spouses of full-time students are eligible if the full-time student has a minimum 2.0 cumulative USI grade point average. When the One-Course Plan is used in the fall or spring, the full-time student must be enrolled in 12 or more credit hours in the same term. For any summer session, the full-time student must have been enrolled in 12 or more credit hours in the preceding spring term or be pre-registered for 12 or more credit hours in the following fall term. An exception is made for graduate students who are defined as full-time when enrolled in nine or more credit hours.
Students enrolled in the One-Course Plan are limited to one course in the semester or summer session in which they participate in this plan. The plan may be used only once and may not be repeated.
Limitation on Participation. When institutional and/or state programs provide for payment of the same fees (e.g. tuition), such aid will be coordinated to ensure that the aid does not exceed actual charges. There are no cash refunds of tuition specific aid.
Student Employment. In addition to Federal Work Study, the University employs students as part-time employees. Contact the Career Services and Placement Office in the Orr Center for information about non-Work Study student employment both on and off campus.
USI Foundation Scholarships
Students who apply for admission to USI by March 1 of their senior year of high school and complete the FAFSA by March 1 are automatically considered for a merit-based USI Foundation Scholarships awarded each year. Awards range from $400 to $2,000 per academic year. Scholarship recipients will begin to be notified in January.
It is recommended that students attach a list of extracurricular activities and community service to their USI admission application.
Satisfactory Academic Progress
Students who receive federal or state financial assistance (including student and/or parent loans) are required to make satisfactory progress toward the completion of their degree or certificate program. Satisfactory progress is measured by the number of credits successfully completed each year and students’ cumulative grade point average after each semester. In addition, students are limited to 150 percent of the published time frame for their degree/certificate objective. This policy sets the minimum standards for evaluating satisfactory academic progress for federal and state financial assistance.
Enrollment in Degree or Certificate Program - Financial aid recipients must take only courses that apply to their degree/certificate program. An exception is made for non credit developmental courses that are recommended or required by USI. Courses which are audited and credits which are earned through CLEP testing do not count toward students’ enrollment status for financial assistance. After earning 63 or more cumulative hours (including transfer credits), students must have a declared major and be admitted to the appropriate college at USI.
Academic Progress - Academic progress for financial assistance is based on two measures, cumulative grade point average and completion rate. With some exceptions, completion rate is measured on both a semester basis and in terms of a maximum time frame for each degree/certificate program (the 150 percent requirement). State grant programs are an exception to the 150 percent rule and programs such as the Indiana Higher Education Award and 21st Century Scholars Program are limited to four years.
Cumulative Grade Point Average - Financial aid recipients are required to maintain a minimum cumulative grade point average as they progress toward achievement of their degree or certificate. The cumulative GPA is calculated on the basis of all credits attempted at USI in which a letter grade of A through F is earned. These are called “quality hours attempted.” To determine academic good standing, transfer credits accepted by USI are added to quality hours attempted.
|Quality Attempted Hours
|(plus transfer hours)
|Required USI Cumulative GPA
Cumulative grade point average will be evaluated by the Office of the Registrar at the end of fall, spring, and summer terms. Students who do not meet the above standards will be placed on probation. Failure to meet the cumulative GPA standard by the end of the probationary term will result in academic dismissal. Students who are dismissed are ineligible for financial assistance until they make up the cumulative GPA deficit or successfully appeal to the Student Financial Assistance Appeals Committee for a waiver of this policy. (See “Additional Information” in this section of the Bulletin.)
Transfer Credits - Credits accepted by USI from other institutions will be used in determining total credit hours attempted and earned. Students may request their academic advisors to send a copy of the evaluation of transfer credit to the Student Financial Assistance Office in cases where transfer hours accepted by USI do not all apply to students’ programs. The cumulative GPA will be determined by the registrar using only credits attempted at USI. Therefore, cumulative GPA deficits can only be made up by taking USI coursework. Transfer coursework accepted into students’ USI programs will be used to make up completion rate deficits. The minimum transfer grade acceptable for this purpose is a C.
Incompletes and Course Repeats - Incomplete grades must be converted to a passing grade by the end of the next regular term (fall or spring). Incompletes should not be requested for the purpose of permitting a student to repeat a course. Incompletes which remain on students’ transcripts beyond one term will be considered failing grades for financial aid purposes. Exceptions will be made when the instructor requests an extension and certifies that the student is not repeating the course in its entirety. Courses in which a grade of D, F, or NP was earned may be repeated once for financial aid purposes. Course repeats in which the original grade was C or higher (or P) will not be counted in the student’s enrollment status for financial aid. Such repeats will not be used in determining completion rate for financial aid and aid received for such classes will be repaid in full. note that for courses that are repeated, the Registrar’s Office can let you know if a form is required to replace the former grade.
Required Minimum Successful Completion Rate - Note that financial assistance attempted hours are the same as attempted hours used in determining the student’s official enrollment status Exceptions to the official enrollment status are made for students who add hours after the official enrollment (census) date. Such additional hours will be included in the number of financial assistance attempted hours for the term.
Students’ overall successful completion rate is evaluated each semester. Students who have successfully completed a minimum of 67 percent of all attempted hours, and otherwise comply with the SAP policy, are considered to be making financial assistance satisfactory academic progress. Note that overall attempted hours include transfer hours accepted by USI.
Students whose overall successful completion rate falls below 67 percent will be placed on financial aid probation. Students placed on probation have one semester in which to establish a 67 percent (or better) successful completion rate for all courses appearing on the USI academic transcript (including transfer credit). Failure to establish at least a 67 percent overall successful completion rate by the end of the probationary term will result in suspension of financial aid eligibility. Note: Courses in which a passing grade is earned are considered successfully completed. Courses in which a failing grade, no pass grade, incomplete grade, or withdrawal is assigned are not successfully completed.
Students may make up a deficiency in earned hours at their own expense and submit a written request for review of eligibility. Such hours must count toward completion of the student’s degree/certificate.
Exceptions to the Completion Rate Rule - A student who receives financial assistance and fails to earn academic credit will have aid eligibility suspended at the end of the term. This includes students who withdraw from a term after receiving financial assistance.
Maximum Timeframe for Completion of Degree or Certificate Requirements - Indiana State grant programs are limited to four years or eight semesters of full-time enrollment. Federal grant, loan, and work study programs are limited to six years or 12 semesters of full-time enrollment, the equivalent part-time enrollment, or any equivalent combination of part-time and full-time enrollment for students pursuing the first baccalaureate degree. Students enrolled in associate degree and certificate programs are limited to 150 percent of the standard program length for financial assistance purposes. All prior enrollment periods are considered including those in which students did not receive federal or state financial assistance. To ensure compliance with the above limitations, students enrolled in their first baccalaureate program are limited to 186 attempted credits. Associate degree students are limited to 96 attempted credits. Exceptions for associate degree programs include: Dental Assisting - 98 attempted credits; Dental Hygiene - 146 attempted credits; Respiratory Therapy - 111 attempted credits; Radiologic Technology - 140 attempted credits; Occupational Therapy Assistant – 114 attempted credits; and Nursing - 150 attempted credits. Students enrolled in the Dental Assisting Certificate program are limited to 66 attempted credits. Students working on their second undergraduate degree/certificate or teacher certification are limited to 231 attempted credits including all previously earned credit hours.
Additional Information - Students who have lost their eligibility for financial assistance should continue the annual application process for student financial assistance and observe all deadlines. Eligibility may be reinstated when students comply with this policy or receive a waiver as a result of a successful appeal.
After students have made up deficiencies in hours or GPA, they are responsible for submitting a written request for a review of their compliance with this policy. It is not automatic. To simplify this process, students may use the appeal form.
Students may not “bank” earned hours for future terms. Students may make up deficits at their own expense and may then request a review of financial aid eligibility. Students are responsible for notifying the Student Financial Assistance Office of any change in academic standing including make up of incompletes, grade changes, and acceptance of transfer credit.
Students pursuing second degrees may not receive financial assistance unless the second degree is substantially different from the first. The second degree must require a minimum of 30 semester hours in specified major-related courses that are not considered electives or general education (University Core Curriculum). Determination of eligibility will be made by the dean of the college of the student’s major.
Students have the right at any time during normal office hours to request the Student Financial Assistance Office or the registrar to review their academic records for errors.
Students enrolling in the Fresh Start Program must establish eligibility for student financial assistance by making up deficits in the cumulative grade point average at the student’s own expense. Financial assistance is, therefore, not available to Fresh Start Program participants. Successful completion of the Fresh Start Program will not reduce the number of attempted hours used in the financial aid maximum timeframe calculation.
No financial assistance, including Stafford Loans and PLUS Loans, will be reinstated for prior terms in which the student was not in compliance with this policy.
Financial Assistance Appeals - The Student Financial Assistance Office must be notified in writing when students make up deficiencies in either cumulative GPA or earned hours. An appeal form is available for this purpose and is sent to students at the time aid eligibility is suspended. Additional Financial Assistance Appeal Forms are available in the Student Financial Assistance Office located in the Orr Center or by phoning 812/464-1767 (long-distance callers can use 800/467-1965).
If students’ failure to maintain satisfactory academic progress is a result of illness, family circumstances, or other conditions beyond students’ control, students may appeal to the Financial Assistance Advisory Committee for a waiver of this policy. All such appeals should be submitted within 45 days after the end of the term in question and documentation by a third party (e.g., doctor, counselor, or attorney) must be attached when applicable. Appeals should be sent to the following address:
Student Financial Assistance Appeals Committee Student Financial Assistance Office
8600 University Boulevard
Evansville, IN 47712
Students will receive a written response to their appeal within 45 days. Appeals submitted less than 30 days before the start of a term for which assistance is desired will not be processed before tuition and fees are due. In such cases, students must be prepared to pay their tuition and fees while awaiting the outcome of their appeal. Students may request at the time of appeal that their full class schedule (in term following suspension of aid eligibility) be canceled at the 100 percent refund rate in the event their appeal is not approved. Contact the bursar (cashiers’ office) for information on tuition/fee payment by calling 812/464-1842. Appeals for reinstatement of aid for a specific term will not be accepted after 60 percent of the term has elapsed. In fall and spring, the end of the ninth week marks the 60 percent point of the semester. Such appeals will apply to subsequent terms.
Guidelines for Appeal Letters - Appeal letters are required for explanation of mitigating circumstances and should be typed. Letters must be signed by the student submitting the appeal. Appeals must be based on specific mitigating circumstances that relate to the period of time in which the student lost eligibility for student financial assistance. Letters should be one page or less in length and should include the student’s Social Security number and current mailing address. Documentation should be stapled to the appeal letter and not sent separately. Personal appearances before the appeals committee are not required. Students may request a personal appearance by contacting the director of Student Financial Assistance at 812/464-1767 or 800/467-1965.
More Information - For answers to questions about this policy, call or write/email the Student Financial Assistance Office, 812/464-1767 and 800/467-1965, or firstname.lastname@example.org.
Institutional Refund Policy for Financial Aid Recipients
This policy applies to students who withdraw from the semester, either officially or unofficially, or are administratively dismissed. Tuition and fee refunds for these students are determined according to the following policy:
- The term “Title IV Funds” refers to the federal financial aid programs authorized under the Higher Education Act of 1965 (as amended) and at USI includes the following programs: unsubsidized Stafford loans, subsidized Stafford loans, Parent PLUS loans, Federal Pell Grants, Academic Competitiveness Grants, National SMART Grants, and Federal (FSEOG) Supplemental Educational Opportunity Grants.
- A student’s withdrawal date is the earlier of:
- the date the student began the institution’s withdrawal process (as described in the University bulletin) or officially notified the University’s registrar of intent to withdraw; or
- the midpoint of the period for a student who leaves without notifying the institution; or
- the student’s last date of attendance at a documented academically related activity.
Note: Medical Withdrawals and the Return of Title IV Funds - Students who are granted medical withdrawal are treated in the same manner as students who withdraw from the college.
- Refunds and the Return of Federal Funds
- Refunds of tuition, campus service fees, parking fees, and special fees will be prorated on a weekly basis through the fourth week of the fall and spring semesters (eighth day of a summer session). There are no refunds of tuition and fees to students or to non-federal entities after that point in time.
- Refunds of room and board charges will be prorated on a per-diem basis through the fourth week of the fall and spring semesters (eighth day of a summer session). There are no refunds of fall or summer room and board charges to students or to non-federal entities after that point in time. Exception: The Residence Life contract does not permit prorated housing refunds in the spring semester. Any student who withdraws in the spring semester is charged the full housing contract buy-out fee regardless of the date of withdrawal.
Notes: Residence Life may assess penalties and damage charges that could reduce the amount of the refund. Declining balance food plans are non-refundable.
- Title IV federal aid is earned in a prorated manner on a per-diem basis based on the semester calendar up to the 60 percent point in the semester or summer as a whole. Title IV federal aid is viewed as 100 percent earned after that point in time.
- Students withdrawing by the close of business on the census date for a given term will receive a 100 percent refund minus room and board charges. In the fall and spring, the census date is the end of the first week of classes. Exceptions are made for classes that are shorter in length than the full semester.
- Refunds will be sent to students’ mailing (permanent) addresses following withdrawal. Adjusted bills will be sent to the students’ email addresses.
- There are no refunds for incomplete independent study or distance education courses.
- There are no room or board refunds for enrolled students withdrawing from the room or board plans after the fourth week of the semester (eighth day of a summer session).
- Room and board charges will be adjusted for students enrolled in approved academic off-campus activities such as study abroad, internships, co-op placement, and field placement.
- In accordance with federal regulations, when federal financial aid is involved, refunds are allocated in the following order: unsubsidized Stafford Loans, subsidized Stafford Loans; Parent PLUS loans; Federal Pell Grants; Federal SEOG; Academic Competitiveness Grants; National SMART Grants; other Title IV federal assistance; other federal sources of aid; other state; private and institutional aid; and finally, the student. Note: Generally, all semester charges must have been paid in full at the time of withdrawal for a student to receive a refund.
- The University’s responsibilities in regard to the return of Title IV funds include:
- providing each federal financial aid recipient with the information given in this policy;
- identifying students who are affected by this policy and completing the Return of Title IV Federal Funds calculation for those students; and
- making required returns of Title IV federal funds that are due the Title IV programs.
- The student’s responsibilities in regard to the return of Title IV funds include:
- notifying the University’s registrar of intent to withdraw (must provide proof of identity);
- following the University’s prescribed procedures for officially withdrawing from the semester; and
- returning to the Title IV federal programs any funds that were disbursed directly to the student for which the student was determined to be ineligible.
- Schedule Changes
Refunds of tuition and instructional fees resulting from a change in enrollment status (for example, from full-time to half-time) will be returned to the financial aid program(s) which originally paid the tuition/fees. Other refunds will be made by check to the student or other payee through the fourth week of the semester or eighth day of a summer session. Note: Student accounts which are not paid in full at the time of withdrawal may not receive a refund or may receive only a partial refund.
- Excluded Charges
Charges that are excluded from refund calculations under this policy include:
- unpaid charges for the current semester or summer session;
- institutional charges for prior terms;
- housing deposits;
- proprietary (Sodexo) declining balance food plans;
- lab breakage fees (and other refundable deposits);
- admission fees;
- matriculation (orientation) fees;
- charges for non-returnable supplies and equipment;
- penalty charges such as parking, library, and video fines; and
- late registration fees.
- Non-Attendance Procedure
Students who receive financial aid and do not attend classes will be required to promptly repay all funds received. Nonattending recipients of student loans will have their loans cancelled and all disbursed loan amounts will be due and payable in full within 30 days. Failure to repay this debt will result in an adverse report on the student’s credit history and eligibility to enroll at USI will be revoked.
- Other Refunds
The University reserves the right to apply any refund due a student to the repayment of institutional loans or book charges.
Any notification of a withdrawal or cancellation of class schedule should be in writing, signed, and addressed to the University’s registrar. Cancellation of admission applications (prior to enrollment in classes) should be in writing, signed, and addressed to the University’s director of Admission.
If you believe that your individual circumstances warrant that your charges or refund should be determined in a manner other than described in USI’s published policies, contact the Bursar’s Office in writing to explain your circumstances or justification for an exception. The outcomes of application of the institutional refund policy may be appealed in writing to the University’s Administrative Appeals Committee.
Disclaimer: The fees, procedures, and policies listed above supersede those published previously and are subject to change at any time when required by changes in federal regulations. This policy reflects the University’s good faith effort to interpret federal regulations that have a bearing on such matters.
Fees and Expenses
Instructional Fees (Contingent, Student Services, and Academic Facilities Fees)
During 2009-2010, Indiana residents who are undergraduate students pay a combined contingent, student services, academic facilities fee, and technology fee of $175.80 per credit hour. In-state graduate students pay a total of $255.10 per credit hour.
The combined contingent and academic facilities fees are used to help meet the cost of instruction, construction and maintenance of buildings, and library and laboratory resources. The student services fee provides student programs and other selected personal and cultural development activities.
Undergraduate students who are not residents of the State of Indiana for fee purposes must pay an additional non-resident fee of $242.70 per credit hour. Non-resident graduate students pay an additional $248.25 per credit hour.
Audit Fee. An audit fee of $35 plus applicable lab fees are charged to qualified students who desire to attend a class open for auditing. The audit student attends the class without participating in the recitation and without credit.
Application Fee. Students submitting an application for Graduate and Undergraduate Studies must remit a $25 nonrefundable application fee.
Distance Education Delivery Fee. A fee of $10 per credit hour is assessed to students who are enrolled in distance education courses. Distance education courses also may have additional fees that are course-specific.
Health Professions Insurance. A $15 fee is assessed to students enrolled in courses that involve course work with direct patient care.
Health Services Fee. The USI Student Health Center provides students with services typically offered in a primary-care setting. The enrollment fee of $47 per semester covers office visits and certain basic services.
Laboratory Fees. Charges ranging from $35 to $100 are made to all students who enroll in selected laboratory and studio courses. These charges and courses are identified at each registration period.
Late Registration Fee. A fee of $30 will be assessed to a student who fails to complete registration during the first week of courses. A fee of $125 will be assessed to a student who enrolls at anytime subsequent to the end of the first week of classes
Matriculation Fee. First-time registrants will be assessed a matriculation fee. This fee will be used to fund expenditures in the areas of student orientation and various other student development programs. A first-time student enrollee will be charged $65.
Parking Fine. The Office of Security may assess fines for parking and traffic violations in accordance with University of Southern Indiana traffic regulations.
Replacement of Student Eagle Access Card Fee. A fee of $10 will be charged to students who apply for a replacement Eagle Access card.
Special Course Fee. Charges not exceeding $200 are assessed to students enrolled in courses involving extensive use of consumable supplies. The amount of this fee will vary by course.
Student Activity Fee. All students will be assessed a non-mandatory $25 per semester student activity fee. This fee is used to support the University Recreation and Fitness Center, Intramural Recreational Services, and various student programs.
Transportation and Parking Fee. All students who attend classes on campus will be assessed a transportation and parking fee. Students who register for three or fewer hours per semester will be charged $30. Students who register for more than three and fewer than eight credit hours per semester will be charged $40. Students who register for eight or more credit hours per semester will be charged $50.
University Services Fee. The University Services Fee funds expenditures in the areas of student publications, the O’Daniel Leadership Academy, and other student development programs. Students who register for eight or more credit hours per fall or spring semester will be charged a $30 University Services Fee. Students who register for more than three and fewer than eight credit hours per fall and spring semester will be charged $22.75. Students who register for three or fewer hours per fall or spring semester will be charged a University Services Fee of $10.
Fall and spring semesters: Students who drop one or more courses during the first week of a semester will receive a 100 percent refund of fees; during the second week of a semester, a 75 percent refund; during the third week of a semester, a 50 percent refund; and during the fourth week of a semester, a 25 percent refund. No refund will be made for courses dropped thereafter. This policy is applicable to both class schedule changes and withdrawals from the University.
Summer sessions: Students who drop a course or withdraw from the University on the first or second day of summer session classes will receive a 100 percent refund; on the third or fourth day of classes, a 75 percent refund; on the fifth or sixth day of classes, a 50 percent refund; and on the seventh or eighth day of classes, a 25 percent refund. No refund will be given for dropped courses or withdrawals after the eighth day of summer session classes.
Registered students must remit payment or enter into the University’s payment plan by the due date on the billing statement. Fees may be paid by using MasterCard, VISA, Discover card, American Express, cash, personal check, or money order. A 2.70 percent convenience fee will be assessed for all credit card payments.
The fee rates cited here are for the 2009-10 academic year. The Board of Trustees sets fee rates annually, and fee rates for 2010- 11 and beyond are expected to increase.